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Getting the Most From Your RFP Response Evaluations

Save time and select the best possible vendor with a consistent, fair, and unbiased RFP response evaluation.

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Contributors

  • Kirk Jaeckel, Global Manager Indirect Procurement, IT Hardware, Telecom, Network Infrastructure Services, Clarios
  • Perry Sculley, Director Financial Operations, Visionworks of America
  • 9 anonymous contributors

Your Challenge

  • Evaluating vendor responses to RFP proposals requires an objective, quantitative approach.
  • Maintaining an equal, level, and unbiased evaluation process is essential to ensuring accurate vendor response evaluation and negotiation leverage.

Our Advice

Critical Insight

  • Many evaluation teams do not allocate sufficient governance and time to effectively evaluate vendor RFP responses.
  • Vendor RFP responses are challenging and frustrating to evaluate due to their inconsistency in format, worksheets, and outline.
  • Investing the energy, time, and resources during the creation of your RFP will reduce the amount of time required to review vendors’ responses during the evaluation process. Having precise and meaningful requirements for the vendors to provide a simplistic response is best.

Impact and Result

  • Create and format your RFP to control the vendors’ responses to enable effective and timely evaluation of the offer.
  • Deploy a quantitative evaluation process that removes as much bias as possible.
  • Ensure the evaluation team can reserve sufficient time on their calendars to prevent a rushed review of the vendors' responses.

Research & Tools

Start here – read the Executive Brief

Read our concise Executive Brief to find out why you should evaluate vendor RFP responses in a thorough, unbiased, and consistent manner; review Info-Tech’s methodology; and effectively review vendors' responses to your RFPs.

1. Prepare the RFP and the evaluation team to evaluate vendors’ responses

Draft your RFP to make it easier for you to evaluate the vendor’s responses.

2. Evaluate and score RFP responses

Evaluate and score your RFP responses without bias to help your organization to obtain the best value for your investment.

Guided Implementations

This guided implementation is a two call advisory process.

Guided Implementation #1 - Prepare the RFP and the Evaluation Team to Evaluate Vendors’ Responses

Call #1 - Discuss and review the construction of the RFP so it matches the pricing and evaluation guide tools.

Guided Implementation #2 - Evaluate and Score RFP Responses

Call #1 - Review the scoring documents and discuss how to provide RFP response feedback to the evaluation team.

Search Code: 93466
Published: July 21, 2020
Last Revised: August 13, 2020

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